Workshare Secure


Metadata Cleaning Has Evolved
Metadata cleaning has evolved – now you can detect risk and prevent data loss
Workshare has evolved the understanding of metadata to create a Data Loss Monitoring solution specifically for the legal industry. A firm’s IT and risk functions can protect files shared across the business and use this data to understand if a data loss event or ethical wall breach may have occurred.

Explainer Video

Workshare Secure enables firms to prevent data loss by monitoring and protecting its entire mail flow. It detects potential risks in terms of sensitive data held in files and flags unusual sharing behaviour. Depending on the rules that are set, appropriate action is automatically taken to ensure data is never sent to the wrong people.

workshare secure

Security That Won’t Hold You Up

Cleaning documents of metadata is instantaneous with Workshare Protect. The solution is ultrafast and cleans files shared via email or a DMS in less than a second – that’s from the desktop or on a mobile.

Now it’s also possible to guard against accidental or malicious sharing of matter files. Workshare Secure can identify which matter a file belongs to and ensure the appropriate outside counsel distribution guidelines are enforced before sharing takes place. This is pre-set and invisible to users, so it doesn’t slow them down.

Security Everywhere

Workshare Secure operates when your files are at their most vulnerable i.e. before they are shared with a third party. Files are protected when they are attached to email or uploaded to cloud file sharing sites, on the desktop or via a mobile device.

workshare secure
workshare secure

Identify Risk and Manage Exposure

Now, it’s easier to demonstrate control for outside counsel guidelines. In addition to applying policy, you can monitor sharing activity to identify anomalous user behaviour. Workshare provides user reports to flag unintentional and unauthorized sharing on any channel. The reporting and analytics can be combined into any BI or Risk Reporting tool alongside your other threat management and risk reporting solutions.

Centralized Threat Protection

Workshare’s intelligent rules engine looks for security markers and other information added to files by existing control solutions, like your Document Management System. There’s no need to change user behavior or manage policy in multiple places.

workshare secure

Integration with iManage Security Policy Manager

2 market-leaders have come together to address security for the Legal Enterprise around data loss prevention and risk reporting on the work product

Be proactive with data security – make iManage and Workshare part of your data loss prevention strategy. Designed to accurately identify areas of high-risk threat, and to reduce exposure to high-cost data loss, you can be confident of meeting outside counsel guidelines and client audit.

This new integration allows the Legal CISO to reduce data loss around the reviewing and sharing of legal work product across any platform, including email, based on their firm’s policies and specific client requirements. It also enables accurate investigation of potential threats to security from internal or external “bad actors”.

    Policy-driven security and data protection: First and only policy-driven document and email security solution.
    Proactively prevent data loss across the Legal Enterprise.
    Simplify complex administration and application processes.
    Risk detection and threat management: Integrated security event reporting from Workshare to iManage.

Key Features


Automatic metadata cleaning

Without disrupting your workflow, documents can be cleaned of sensitive metadata before they’re shared. Your firm’s security policies can be applied to different sharing platforms, and in the blink of an eye any sensitive content is removed, protecting your files and your reputation.


File protection everywhere

Integrated with Outlook, a DMS or other sharing platforms, Workshare can automatically scan files for sensitive metadata and quickly remove it before sharing occurs. Regardless of the device being used, hidden metadata can be detected and cleaned, reducing both compliance and commercial risks.


Data loss monitoring

Risk Analytics has been developed in conjunction with an advisory group of leaders in the legal industry. It enables you to analyze your firm’s entire mail flow and identify any breaches of policy or firm-specific guidelines in files being shared or uploaded. The Risk Analytics feature set builds on Workshare´s metadata cleaning technology and shares the same performance benefits to minimize disruption to the end user.


Comply with policy & guidelines

Information Security teams can report, monitor and control distribution of sensitive matter files. Every file shared is scanned, and the recipient and destination checked against policy to ensure compliance with your outside counsel guidelines. This is the first solution configured specifically for legal teams and sensitive enough to monitor the content being exchanged.

Clients and regulators expect firms to prevent sensitive data and matter files from being emailed to the wrong people or to inappropriate domains.
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